How it works
From an empty calendar to a lifelong portfolio.
A walk through the whole festival lifecycle on Ovaro — the way a busy organizer actually lives it. Six steps, one platform, no patchwork.
Set up your event
Live in minutes, no developer needed.
Set your own pricing, upload your classes in bulk from a spreadsheet, and build the rubrics your adjudicators actually use. Invite your judges and volunteers, and you're open for registration the same afternoon.
- Bulk class upload
- Your pricing, your rules
- Custom rubrics
Registration and payment
Families register and pay online.
Guardians create one performer record, choose classes, and pay in a few clean steps. Schools and studios can register a whole roster at once and be invoiced — no chasing individual payments.
- Guardian-owned records
- Group invoicing for studios
- Refunds and credits
Scheduling and the program
Build the running order. Publish the program.
Drag entries into sessions, balance rooms and adjudicators, and publish a beautiful public program families can actually read. Change something? The program updates everywhere at once.
- Session builder
- Public program pages
- Real-time updates
Adjudication
Judges score on any device.
Adjudicators open the class on a tablet or phone, score against your rubric, and leave both written and verbal feedback. No paper, no re-typing, no lost sheets at the end of the day.
- Tablet, phone, or laptop
- Written + audio critique
- Works offline in the hall
Results, certificates, and awards
Release results when you're ready.
Results, certificates, and adjudicator feedback are released to families on your schedule — not the moment a judge hits save. Scholarships, trophies, and daily highlights are handled in the same place.
- Scheduled release
- Digital certificates
- Scholarships & highlights
After the festival
The performer keeps everything.
Every result, critique, certificate, and recording lands in the performer's profile and stays with them — across events, organizers, and years. When it's time for university auditions, they export an audition-ready portfolio in one click.
- One record for life
- Guardian-owned & safe by design
- Export as a portfolio
Ready to run your festival on one platform?
See Ovaro with your own classes, your own rubric, and your own calendar. A demo takes about thirty minutes.